Event Registration
Event Registration Process
Step 1. Reserve a space (Please allow 3 business days to receive confirmation)
Step 2. Complete the Event Registration Form
Step 3. Once your event has been approved by the Events Registration Group (ERG), please submit your event to the MassArt Events Calendar.
Event Planning Checklist:
1. Plan ahead
Depending on the kind of programming you are having, it may take several months or weeks to plan. Students, please make an appointment with Elizabeth DiCicco or Colleen Smith. For outside groups, please contact appropriate office for contract details.
2. Establish a budget
Determine if you will need funding and be clear about how much each aspect should cost. Students, please contact your SGA Advisor or Director of Student Activities and Programs to learn more about the possibilities of funding.
3. Make your program accessible
Please exercise reasonable effort in assuring the facilities are accessible to people with disabilities in a manner consistent with the guidelines of the ADA. Please contact Mercedes Evans, Director of Civil Rights Compliance and Diversity to assist you in arranging site analysis for accessibility, interpreter services, assistive listening devices, devices alternative format materials, and special accommodation assistance. Please call 617-879-7060.
4. Catering
Please refer to Catering and Dining Services. If you are 21 years of age and wish to serve alcohol at your event, please refer to the Alcohol Policy and complete the Alcohol Proposal Form (allow 3 weeks for processing).
5. Service Needs
Facilities and Public Safety needs including equipment, building services, set-up/breakdown services, and personnel may be required and will be determined by the appropriate department. For more information, please contact Facilities at 617-879-7950 and Public Safety at 617-879-7810.
6. Audio Visual Needs
Please visit AVMS for reserving equipment.
7. Contact performers (if applicable)
Discuss the terms and conditions of their service/performance contract and ask for a proposal or sample contract. All contracts must be viewed by the Director of Student Activities and Programs or SGA Advisor, where applicable, and signed by the Vice President of Administration and Finance.
8. Publicity
Students: For on-campus advertising go to Student Development, 2nd floor of the Kennedy Building for approval. For off-campus advertising, publicity materials must be approved 3 weeks prior to the event with the Communications Office, 11th Floor of the Tower Building.
Outside Groups: Please contact appropriate office for Publicity Policy and Requirements.
Each semester, the Event Registration Group conducts Event Registration Workshops to assist the college community in registering events on campus.